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INCREASING THE PRODUCTION CAPACITY OF PVC JOINERY BY BUILDING A GLASS PROCESSING HALL, A PVC CUTTING AND WRAPPING HALL AND EQUIPPING THEM WITH EQUIPMENT

NOTICE OF INTENT

for the selection of offers in order to endow with machinery and equipment

Dear Sir / Madam,

SC OPTIMEDIA SRL headquartered in Oradea, Str. Calea Sintandrei, no. 38, Bihor County, Romania (with identification data from the header) invites you to present your offer of equipment for the realization of an investment project financed by the State aid scheme established by GD no. 807/2014, with the name “INCREASING THE PRODUCTION CAPACITY OF PVC JOINERY BY BUILDING A GLASS PROCESSING HALL, A PVC CUTTING AND WRAPPING HALL AND EQUIPPING THEM WITH EQUIPMENT".

  1. Procedure applied: Competitive procedure

  1. Award criteria: The contract will be awarded to the economic operator whose offer has the most technical and financial advantages in relation to the other offers received and which best meets the purpose of the project, for each LOT.

  1. The object of the contract will consist of: Acquisition of goods, consisting of machinery and equipment according to Annex I.

  1. Contract type: contract for the supply of goods.

  1. Deadline for submission of bids: 12.07.2021, 12:00. The offers will be submitted in person in a sealed envelope or will be sent by mail / courier. Receipt of the offer by other means (fax, email, etc.) is not accepted and the offer will not be analyzed.

  1. Deadline for receipt of requests for clarification: 02.07.2021, 12:00. Requests for clarification can be sent only in Romanian or accompanied by a translation into Romanian. Requests for clarifications can be requested only in writing and will be sent by mail, courier or in person to the company's headquarters or by email to: director-economic@optimdia.eu.

  1. Deadline for submitting the reply to clarifications: The answer to the request for clarifications will be sent in maximum 2 working days from the date of receipt of the request for clarifications, in Romanian by email (at the address provided in the request for clarifications) and both the request for clarifications and the answer will be posted on the page. internet www.optimedia.com.ro.

  1. Validity of the offer: at least 90 days from the date of issue.

  1. Opening of offers: 12.07.2021, 14:00. When opening the offers, in case there are ambiguities or it is considered necessary to present additional information, OPTIMEDIA SRL has the right to request additional clarifications from the bidders. If the bidders do not respond to these requests, the bid will be disqualified.

  1. Address at which the offer is submitted / Address at which the offers will be evaluated: Oradea, Str. Calea Sintandrei, no. 38, Bihor County, Romania

  1. The estimated value is: 1.095.520,77 Euro, the equivalent of 5.395.878,00 Law, so:

No. Flight

Name of machine / equipment

Nr. Each

Estimated value (Lei)

Estimated value (Eur)

1

Automatic glass storage, automatic glass cutting line and automatic scrap sorting system

1

4.982.230,00

1.011.538,15

2

L-type glass holders

6

119.157,00

24.192,35

Type A glass holders

16

294.491,00

59.790,27

 

TOTAL

 

5.395.878,00

1.095.520,77

NOTE: - The above prices do not include VAT;

- 1 Euro = 4,9254 Lei, BNR exchange rate valid on 28.06.2021

An economic operator may submit an offer for one or all lots of equipment / machinery that are the subject of this goods procurement procedure. The contract will be awarded for each lot to the economic operator whose offer has the most technical and financial advantages in relation to the other offers received and which best meets the purpose of the project.

  1. The submitted offer must contain:

  • Technical and financial offer;

  • DECLARATION regarding the non-compliance with the situations provided in art. 13, 14 and 15 of the Government Emergency Ordinance no. 66/2011 on the prevention, detection and sanctioning of irregularities in the obtaining and use of European funds and / or national public funds related to them, with subsequent amendments and completions (according to ANNEX II, the annex which can be downloaded from: https://optimedia.com.ro/anexa-ii-25-iunie/;

The technical specifications can be found in Annex I, annex which can be downloaded from: https://optimedia.com.ro/anexa-1-25-iunie/.

Documents issued in another language shall be presented in the original, or, as the case may be, in a certified copy of the original and shall be accompanied by the authorized translation into Romanian, in the original.

  1. Conditions for signing the contract (including its duration):

The supply contract will be signed only with the bidder designated winner for each lot.

If the winning bidder does not sign the contract in the terms established in the information letter regarding the result of the procurement procedure, OPTIMEDIA SRL will resume the procurement procedure for the respective lot.

The supply contract must mention the identification data of the 2 signatory parties (administrative identification and financial identification - registered office, telephone, fax, email, unique registration code, bank, bank account, signatory, contact details), object of the contract , the value, the contract documents, the duration of the contract execution and the contractual conditions. The contract must be signed by both parties, have a number and date.

The contract must be valid for a sufficient period to still allow the implementation of the project in accordance with the data in the financing application and with the documents attached to it.

Delivery time is maximum 8 months from the date of signing the supply contract. The delivery of the goods will be made at the registered office of the company from Oradea, Str. Calea Sintandrei, no. 38, Bihor County, Romania.

The contract and its annexes will be drawn up in 2 original copies, one for each party.

The payment of the contract price will be made as follows:

  • Advance of maximum 30% of the contract value.

  • The remaining payment will be paid after the date of commissioning of the equipment that is the subject of the contract.

  1. Solving appeals: any bidder dissatisfied with the result of the award process, has the right to file an appeal. The appeals will be sent in Romanian or accompanied by an authorized translation in Romanian. Complaints can be submitted only in writing and sent by mail, courier or in person to the company's headquarters. The waiting term in order to submit the eventual appeals is of 2 days from the transmission of the notifications regarding the result of the procedure to the winning bidder respectively to the non-winning bidder / bidders / winners. Otherwise, the appeals will not be considered. The appeals will be analyzed and solved in maximum 5 days from their receipt by drawing up a report for solving the appeals. The Appeals Evaluation Commission has the right to request clarifications from the appellant, in which case the settlement period may be extended by the period of requesting and receiving these clarifications.

CAREFUL: Failure by the bidder to comply with any of the requirements of this documentation (failure to present the documents or their partial presentation or of the requested information or the requested form) may lead to the rejection of the bid from the selection process of the winning bid.

For additional information you can contact OPTIMEDIA SRL headquartered in Oradea, Str. Calea Sintandrei, no. 38, Bihor County, Romania or email address: director-economic@optimdia.eu.

We are waiting for your offer, until the deadline mentioned above, at the headquarters of our company.

Thank you in advance.

Legal representative,

Marius Ioan Pantis                                                                                                                            Select the Date: 28.06.2021